Piedmont Workforce Network — Bylaws

Article I — Board

1.1 Composition of the Board: The Local Workforce Investment Board, hereinafter "Board," shall be in accordance with Policy 99-2 of the Virginia Employment Commission.

1.2 Appointment of the Board: The Board shall be appointed by the Consortium of Chief Local Elected Officials for Local Workforce Area VI, Thomas Jefferson, which includes Planning Districts 9 and 10 including the City of Charlottesville and the Counties of Albemarle, Fluvanna, Greene, Louisa and Nelson, Culpeper, Fauquier, Madison, Orange and Rappahannock.

1.3 Election and Terms: Members will be appointed by the Consortium according to a formula derived based on population, as approved by the Officials. Membership terms shall be three (3) years. The initial terms will be randomly assigned one third (1/3) to serve one (1) year, one third (1/3) to serve two (2) years, and one third (1/3) to serve three (3) years.

1.4 Removal: Vacancies: Any Member may be removed after missing more than three consecutive meetings. Removal would occur after contact with the Member, and notification of the appointing body. Removal is the responsibility of the appointing body. A vacancy may occur by removal or by resignation. Vacancies resulting from either will be filled by the appointing body in a timely manner.

1.5 Annual and Regular Meetings: The Annual meeting of the Board shall take place in May of each year. Regular meetings will be held at least quarterly at a place within the region. The Board may adopt a schedule of additional meetings that shall be considered regular meetings for purposes such as developing a plan, preparing the budget, or other such purposes as required.

1.6 Special Meetings: Special meetings may be called by the Chair or the Executive Committee for any purpose.

1.7 Notice of Meetings: Meeting agendas and packets will be mailed to the Board one week prior to the regularly scheduled meeting. Notice of special meetings shall require three (3) day notice. Public notice shall be given fifteen (15) days before regular meetings and at least 24 hours before special meetings or rescheduled meetings.

1.8 Quorum, Voting: A majority of the current Board members shall constitute a quorum.

1.9 Compensation: No Member shall receive compensation for services as a Board member.

Article II — Officers

2.1 Officers: The Board shall elect a Chair and a Vice-Chair and any other such officers as are deemed necessary by the Board. The Chair and Vice-Chair shall be Business Members and shall together represent both planning district areas. The Secretary to the Board will be the Executive Director of the Thomas Jefferson Planning District.

2.2 Election, Term: Officers shall be elected at the Annual Meeting for a term of one year to end June 30. Officers may be elected for subsequent years. No officer shall serve more than four (4) consecutive terms.

2.3 Removal of Officers: An officer may be removed by a majority action of the Board.

2.4 Duties of the Chair: The Chair shall conduct the meetings of the Board, work with the staff to create the agenda, and be the spokesperson for the Board. The Chair may sign checks for disbursement of funds.

2.5 Duties of the Vice-Chair: The Vice-Chair shall perform all functions of the Chair in the absence of the Chair. The Vice-Chair may sign checks for disbursement of funds.

2.6 Duties of the Secretary: The Secretary shall send out meeting notices and keep the official records of the Board including the minutes, agendas, financial statements, manage the finances of the Board, contracts, plans, and other such documents as pertain to the business of the Board.

Article III — Committees

3.1 Committees: The Board may create one or more committees, including an Executive Committee, and appoint Members to serve on such committees. The creation of a committee and appointment of the members to it shall be approved by the Board when the action is taken. Committee members may include non-Board members with expertise in areas that would assist the Committee and the Board in their decision-making.

3.2 Executive Committee. The Executive Committee will consist of the Chair, Vice Chair, and two representatives from each planning district, for a total of six members with three from each planning district. The Executive Directors of Planning Districts 9 and 10 will serve as non-voting, ex-officio members of the Executive Committee.

3.3 Authority of Committees: The authority of the Committees shall be outlined in a charge. At no time may a Committee act on behalf of the Board without consent of a majority of the Board.

3.4 Committee Meetings: Committees may schedule their meetings without notice to the full Board. Committees shall keep minutes of the meetings and submit them to the Board.

Article IV — Youth Council

4.1 Composition of the Youth Council: The membership of the Youth Council shall be in accordance with Policy 99-2 of the Virginia Employment Commission and shall include business members, members from each planning district and reflect the diversity of the Board.

4.2 Appointment of the Board: Members of the Youth Council shall be appointed by the Local Workforce Investment Board at a regular meeting.

4.3 Election and Terms: Membership terms shall be three (3) years. The initial terms will be randomly assigned one third (1/3) to serve one (1) year, one third (1/3) to serve two (2) years, and one third (1/3) to serve three (3) years.

4.4 Meetings: The Youth Council may set its own schedule for meetings.

Article V — Conflict Of Interest

5.1 Conflict of Interest: All members of the Board and its Committees and Youth Council shall adhere to the conflict of interest provisions included in Policy 99-2 of the Virginia Employment Commission.

Article VI — Miscellaneous Provisions

6.1 Seal: The Board may adopt a Seal or Logo for identification of the Board.

6.2 Program Year: The program year of the Board shall be July 1 to June 30.

6.3 Amendments: These Bylaws may be amended by a two-thirds vote of the Board.